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Rent and property tracker for small landlords

Simple rent and property tracker for landlords with 2-25 units

SaaS

58Itch Rank out of 100#12 of 267 ideasHow it is scored
Job to be done
When rent tracking in spreadsheets becomes tedious across a few units, the self-managing landlord needs to record payments, late tenants, maintenance and expenses in one simple place, so they can see what needs attention without paying for big property software.
Buyer
Self-managing landlords with roughly 2-25 units
How often it comes up
Monthly
How critical
Medium
Evidence layers
7 of 9
What to build
Rent, late-payment and expense tracking is record-keeping that works without AI, replacing spreadsheets with a simple tool.

Read the full research report

Customer complaints 15

Owners and users describing the problem in their own words: Reddit, low-star reviews, App Store, Ask HN.

  • A growing property management company with over 100 units uses Google Sheets and Drive, creating multiple sources of truth, errors, and extra admin time.

    r/PropertyManagement 15 upvotes

  • Landlord with 3 rentals is drowning in separate spreadsheets for rent, expenses, tenant documents, and maintenance and fears missing things at tax time.

    r/Landlord 11 upvotes

  • Parents who own five rental properties across two states still run everything on paper and want one centralized system for rent, maintenance, vendors, and accounting.

    r/PropertyManagement 11 upvotes

  • A small landlord with a portfolio and short-term rentals struggles to track leases, maintenance, payments, and reports without drowning in paperwork.

    r/PropertyManagement 8 upvotes

  • Property management apps feel too rigid for small landlords with a few units, so they go back to spreadsheets and manual tracking of late fees and prorated rent.

    r/Landlord 7 upvotes

  • Landlord couple with growing rental portfolio finds Excel inadequate for tracking properties, tenant payments, expenses, and documents.

    r/Landlord 6 upvotes

  • Landlord with one long-term rental wants tenant records, payment history, maintenance, and agreements kept in one place instead of WhatsApp.

    r/PropertyManagement 6 upvotes

  • Small landlord has no automatic way to know which tenants are late on rent and keeps manually checking bank accounts and forgetting to update spreadsheets.

    r/PropertyManagement 5 upvotes

  • Basic disregard for maintenance and turnover indicates this program was written specifically for small portfolios with little or no maintenance or turnover.

    AppFolio Property Manager on the App Store, 2 stars 2021-05-03

  • It would be helpful if there were a better tool for manually recording expenses, as the current system only allows you to take a picture of the receipt without scanning or categorizing the information.

    TurboTenant for Landlords on the App Store, 3 stars 2025-04-10

  • Their app is just poorly designed to track what is going on with a rental.

    TurboTenant for Landlords on the App Store, 1 stars 2025-04-16

  • overall i like the concept however putting in transactions and payments on the app is very flawed. for example, when adding an expense i cannot set the date like at all. no calendar pop up. no keyboard. nothing. when i g

    TurboTenant for Landlords on the App Store, 3 stars 2026-03-23

  • Some of the workflows seem to be overly complicated, especially on payments, reporting or more obscure tasks. Customer service can be frustrating when you just want a quick fix. The platform has a lot of features, but so

    AppFolio review, 3 stars 2026-09-05

  • The customer support is one thing that I will say is not up to par compared to most. We had a lot of issues with the wrong charges, and it would take days for their service team to get back to us and then they were still

    AppFolio review, 3 stars 2026-08-07

  • Support has been awful. The company was guaranteed a 2 hour response time if AppFolio Plus was purchased; the average response time is more like 2 days. Due to issues with the bank, the change was delayed in AppFolio & A

    AppFolio review, 1 stars 2026-02-20

Paid tasks 1

People already paying someone to do the job by hand: Upwork jobs and Fiverr gigs.

Funds raised 6

Money investors put into companies solving it: SEC Form D filings since 2024, reported funding rounds, and raises among G2 sellers.

Product sunsets 1

Software retirements, API sunsets and shutdowns that force buyers to switch.

  • HMRC MTD for Income Tax: individuals-capital-gains-income-api V2 and individuals-reliefs-api V2 (2026-10-16)

    Self-managing landlords must move rent and property records into MTD-compatible tooling before the API version retires.

    Possible link, not yet confirmed EMEA

Compliance needs 1

New laws and rules with a deadline, and what businesses say about them.

  • The Private Rented Sector Database Regulations 2026 (2026-09-09)

    Landlords must record and keep current property details for the mandatory register, which a property tracker can hold.

    Confirmed: @samuel_leeds EMEA

Incumbent gaps 5

Who sells today on G2 and what their customers dislike, plus new competitors launching on Product Hunt.

  • Residential Property Management: 20 top sellers on G2. Customers dislike most: Missing Features, Poor Usability, Poor Customer Support, Inadequate Reporting.

    G2 category

  • AppFolio: 4.6 stars from 1,200 reviews; disliked for Missing Features, Poor Customer Support

    G2

  • Entrata: 4.6 stars from 830 reviews; disliked for Missing Features, Poor Usability

    G2

  • Innago: 4.8 stars from 704 reviews; disliked for Missing Features, Payment Issues

    G2

  • ResMan: 4.8 stars from 467 reviews; disliked for Missing Features, Slow Performance

    G2

No evidence found yet for: Success stories, Creator patterns.